Introduction

1. Eligibility: For faculty and staff.
2. Where to submit: Please complete the form in the Notes (OA) system.
3. Which sections of the university homepage require a form:
   • The "Campus Announcements" and "Campus Epidemic Prevention Announcements" sections of the homepage may be posted by each unit directly via RPage; no form is required.
   • All other sections of the homepage are access-controlled and require an application form before any change can be made. Examples: the homepage banner, Campus Highlights, Faculty and Student Awards, and changes to other homepage pages.
4. A form is also required to create a new unit website or to change a website name.
5. If a unit's website change needs to be submitted to the unit supervisor, this form may also be used (leaving the workflow determination as "No" routes the form to your unit supervisor).

Source

Campus Website and Social Media Platform Management Regulations

Homepage Application Instructions — Text Version (illustrated version below); the same instructions apply to units publishing their own websites

1. Click "Administrative Section"
2. Click "Website Update Application"
3. Click "Fill in Application Form"
4. Set the workflow determination to "Yes" (only "Yes" routes the form to the Office of Library and Information Services; otherwise it goes only to your unit supervisor)
5. Complete the fields marked in red

Image and Video Dimensions for the Desktop / Mobile Homepage

Homepage — desktop, upper section, video/image dimensions: 1920 x 1080  px ； Homepage — mobile, upper section, image dimensions: 1170 x 1800 px

Homepage — desktop, upper section, video/image thumbnail dimensions: 1920 x 1080  px

Homepage video files must not exceed 10 MB (only one desktop video file is required; the mobile version is cropped from the central vertical portion of the desktop video)

Homepage Featured Services image dimensions: 730 x 500  px

Homepage mobile Faculty and Student Awards — portrait: 864 x 1080  px

• Posting to the homepage banner
  • Change category: select "Homepage Banner"
  • Desktop image dimensions: 1920 x 1080 px; mobile image dimensions: 1170 x 1800 px
  • Desktop video dimensions: 1920 x 1080 px; mobile video dimensions: the mobile version is cropped from the central vertical portion of the desktop video according to device model
  • Estimated publication time: approximately 3 working days
  • Description of changes: please provide the page title (required), page content or link URL (required), desktop image (required), mobile image (required), and the posting period (required), and indicate "for the homepage banner". Provide the details in text, or upload a Word file as an attachment.
  • Example: Click here.
  • Note: the banner is a special case. If your unit has not posted to it before, please first contact the Office of Library and Information Services contact to confirm whether the content is suitable for the banner; units that have posted before may submit the form directly.
  • Archive: for the banner archive, click here.
• Posting a Featured Service to the homepage
  • Change category: select "Website Content Update, Featured Highlights"
  • Image dimensions: 730 x 500 px
  • Estimated publication time: approximately 3 working days
  • Description of changes: please provide the page title (required), summary (optional), page image (required), and the posting period (required), and indicate "for Homepage Featured Services". Provide the details in text, or upload a Word file as an attachment.
  • Example: Click here.
• Posting faculty and student award news to the homepage
  • Change category: select "Homepage MCUT Honor Roll"
  • Image dimensions: 864 x 1080  px
  • Estimated publication time: approximately 3 working days
  • Description of changes: please provide the page title (required), page content (required), page image (required), and an image caption (optional). Provide the details in text, or upload a Word file as an attachment.
  • Title conventions: student award announcements follow a set title format. See "Title Format for Student Award Announcements "
  • Student award example: Click here.
  • Format example: Click here.
  • Note: if the information has already been announced on your unit's website, simply provide the URL of that announcement; no additional attachment is required.
• Posting media coverage to the homepage
  • Change category: select "Homepage MCUT Honor Roll"
  • Image dimensions: 864 x 1080  px
  • Estimated publication time: approximately 3 working days
  • Description of changes: this section is primarily for links to media coverage. Please provide the news headline (required), news summary (required), news link (required), and a cover image for the news item (optional; must be an image belonging to MCUT). Provide the details in text, or upload a Word file as an attachment.
  • Title conventions: media coverage follows a set title format. See "Media Coverage News Links"
  • Format example: Click here.
  • Note: if the information has already been announced on your unit's website, simply provide the URL of that announcement; no additional attachment is required.
• Updating homepage content
  • Change category: select "Website Content Update"
  • Estimated publication time: approximately 3 working days
  • Description of changes: please provide the page title, page content, and page image, and specify which homepage page is to be updated. Provide the details in text, or upload a Word file as an attachment.
• Creating a new unit website
  • Change category: select "Unit Name Modification"
  • Attachment: a copy of the document establishing the new unit must be attached for the record
  • Estimated publication time: approximately 10 working days
  • Description of changes: provide the details in text, or upload a Word file as an attachment.
  • Support provided by the Office of Library and Information Services: creating the new unit website, configuring GA (Google Analytics), applying for a Google official account, and related tasks.
• Publishing a unit website
  • Change category: select "Unit Name Modification"
  • Attachment: a copy of the document establishing the new unit must be attached for the record
  • Estimated publication time: approximately 3 working days
  • Description of changes: provide the details in text, or upload a Word file as an attachment.
  • Support provided by the Office of Library and Information Services: adding a link on the university homepage, issuing website and e-mail announcements, and related tasks.
• Renaming a unit website
  • Change category: select "Unit Name Modification"
  • Attachment: a copy of the unit renaming document must be attached for the record
  • Estimated publication time: approximately 3 working days
  • Description of changes: provide the details in text, or upload a Word file as an attachment.
  • Support provided by the Office of Library and Information Services: updating the homepage link, updating the unit website name, updating the unit website logo, and related tasks.

6. Submit for approval

• (Publishing to the university homepage) If the workflow determination is set to "Yes", the approval route is: applicant → Office of Library and Information Services → applicant → applicant's supervisor → case closed
• (Publishing a unit website) If the workflow determination is not set to "Yes", the approval route is: applicant → applicant's supervisor → case closed

Illustrated Instructions